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Encyclopedia > Library catalog
The card catalog at Yale University's Sterling Memorial Library goes almost completely unused, but adds to the austere atmosphere.
The card catalog at Yale University's Sterling Memorial Library goes almost completely unused, but adds to the austere atmosphere.
Another view of the SML card catalog.

A library catalog (or library catalogue) is a register of all bibliographic items found in a particular library or group of libraries, such as those belonging to a university system spread out over several geographic locations. A bibliographic item can be any information entity (e.g., books, computer files, graphics, realia, cartographic materials, etc.), that is considered library material (e.g., a single novel in an anthology), or a group of library materials (e.g., a trilogy), or linked from the catalog (e.g., a webpage) as far as it is relevant to the catalog and to the users (patrons) of the library. Image File history File linksMetadata Download high resolution version (1200x1200, 283 KB) Summary The obsolete card catalog files at Sterling Memorial Library, Yale University. ... Image File history File linksMetadata Download high resolution version (1200x1200, 283 KB) Summary The obsolete card catalog files at Sterling Memorial Library, Yale University. ... “Yale” redirects here. ... Sterling Memorial Library Sterling Memorial Library is the largest library at Yale University, containing over 4 million volumes in over 15 floors. ... Image File history File links Metadata Size of this preview: 800 × 600 pixelsFull resolution (1000 × 750 pixel, file size: 390 KB, MIME type: image/jpeg) The card catalog in the nave of Sterling Memorial Library at Yale University. ... Image File history File links Metadata Size of this preview: 800 × 600 pixelsFull resolution (1000 × 750 pixel, file size: 390 KB, MIME type: image/jpeg) The card catalog in the nave of Sterling Memorial Library at Yale University. ... Julio Pérez Ferrero Library - Cúcuta, Colombia A modern-style library in Chambéry A library is a collection of information, sources, resources and services, organized for use, and maintained by a public body, an institution, or a private individual. ... In library classification systems, realia are objects such as coins, tools, games, toys, or other physical objects that do not easily fit into the neat categories of books, periodicals, sound recordings, or the like. ... A novel (from French nouvelle Italian novella, new) is an extended, generally fictional narrative, typically in prose. ... ANThology is the first major label album by Alien Ant Farm. ... A trilogy is a set of three works of art, usually literature or film, that are connected and can generally be seen as a single work as well as three individual ones. ...


The card catalog was a familiar sight to library users for generations, but it has been effectively replaced by the Online Public Access Catalog (OPAC). Some still refer to the online catalog as a "card catalog", but this is incorrect. Some libraries with OPAC access still have card catalogs on site, but these are now strictly a secondary resource and are seldom updated. Many of the libraries that have retained their physical card catalog post a sign advising the last year that the card catalog was updated. Some libraries have eliminated their card catalog in favour of the OPAC for the purpose of saving space for other use, such as additional shelving. The OPAC System used at the Vyners School LRC An online public access catalog or OPAC is a computerized online catalog of the materials held in a library, or library system. ...

Contents

Goal of a library catalog

Charles Ammi Cutter made the first explicit statement regarding the objectives of a bibliographic system in 1876. According to Cutter, those objectives were Charles Ammi Cutter (14 March 1837–6 September 1903) is an important figure in the history of American library science. ...


1. to enable a person to find a book of which either (Finding objective)

  • the author
  • the title
  • the subject

is known.


2. to show what the library has (Collocating objective)

  • by a given author
  • on a given subject
  • in a given kind of literature

3. to assist in the choice of a book (Choice objective)

  • as to its edition (bibliographically)
  • as to its character (literary or topical)

These objectives can still be recognized in more modern definitions formulated thorougout the 20th century. 1960/61 Cutter's objectives were revised by Lubetzky and Lubetzky and the Conference on Cataloging Principles (CCP) in Paris. The latest attempt to describe a library catalog's goals and functions was made in 1998 with Functional Requirements for Bibliographic Records (FRBR) which defines four user tasks: find, identify, select, and obtain. Functional Requirements for Bibliographic Records -- or FRBR, sometimes pronounced (IPA pronunciation: ) -- is a conceptual entity-relationship model developed by the International Federation of Library Associations and Institutions (IFLA) that relates user tasks of retrieval and access in online library catalogues and bibliographic databases from a user’s perspective. ...


Catalog types

Traditionally, there are the following types of catalog:

  • Author catalog: a formal catalog, sorted alphabetically according to the authors' or editors' names of the entries.
  • Title catalog: a formal catalog, sorted alphabetically according to the title of the entries.
  • Dictionary catalog: a catalog in which all entries (author, title, subject, series) are interfiled in a single alphabetical order. This was the primary form of card catalog in the Anglo-American world just prior to the introduction of the computer-based catalog.
  • Keyword catalog: a subject catalog, sorted alphabetically according to some system of keywords.
  • Mixed alphabetic catalog forms: sometimes, one finds a mixed author / title, or an author / title / keyword catalog.
  • Systematic catalog: a subject catalog, sorted according to some systematic subdivision of subjects. Also called a Classified catalog.
  • Shelf list catalog: a formal catalog with entries sorted in the same order as bibliographic items are shelved. This catalog may also serve as the primary inventory for the library.

Alphabetical redirects here. ... In computer science, a keyword is an identifier which indicates a specific command. ...

History

A card catalog in the University Library of Graz
A card catalog in the University Library of Graz

Library catalogs originated as manuscript lists, arranged by format (folio, quarto, etc.) or in a rough alphabetical arrangement by author. Printed catalogs, sometimes called dictionary catalogs enabled scholars outside a library to gain an idea of its contents. These would sometimes be interleaved with blank leaves on which additions could be recorded, or bound as guardbooks in which slips of paper were bound in for new entries. Slips could also be kept loose in cardboard or tin boxes, stored on shelves. The first card catalogs appeared in the nineteenth century, enabling much more flexibility, and towards the end of the twentieth century the OPAC was developed (see below). Image File history File linksMetadata Download high resolution version (2128x1800, 914 KB) Summary The subject catalogue (Schlagwortkatalog) of the University Library of Graz. ... Image File history File linksMetadata Download high resolution version (2128x1800, 914 KB) Summary The subject catalogue (Schlagwortkatalog) of the University Library of Graz. ... a part of the new front built 1994-96 The University Library of Graz is the biggest scientific and public library in Styria and the third biggest in Austria. ... A manuscript (Latin manu scriptus, written by hand), strictly speaking, is any written document that is put down by hand, in contrast to being printed or reproduced some other way. ... The size of a specific book is measured from the head to tail of the spine, and from edge to edge across the covers. ... An index card is a piece of heavy paper stock, cut to a standard size and often used for recording individual items of information that can then be easily rearranged and filed. ...

  • 1595: Nomenclator of Leiden University Library appears, the first printed catalog of an institutional library.
  • 1674: Thomas Hyde's catalog for the Bodleian Library.

More about the early history of library catalogs has been collected in 1956 by Strout.[1] University Library Leiden in 1610 from Woudanus in Stedeboeck der Nederlanden, Amsterdam: Willem Blaeu, 1649. ...


Cataloging rules

Cataloging (or cataloguing) rules have been defined to allow for consistent cataloging of various library materials across several persons of a cataloging team and across time. Users can use them to clarify how to find an entry and how to interpret the data in an entry. Cataloging rules prescribe

  • which information from a bibliographic item is included in the entry;
  • how this information is presented on a catalog card or in a cataloging record;
  • how the entries should be sorted in the catalog.

The larger a collection, the more elaborate cataloging rules are needed. Users cannot and do not want to examine hundreds of catalog entries or even dozens of library items to find the one item they need.


Currently, most cataloging rules are similar to, or even based on, the International Standard Bibliographic Description (ISBD), a set of rules produced by the International Federation of Library Associations (IFLA) to describe a wide range of library materials. These rules organize the bibliographic description of an item in the following areas: title and statement of responsibility (author or editor), edition, material-dependent information (for example, the scale of a map), publication and distribution, physical description (for example, number of pages), series, note, and standard number (ISBN). The most commonly used set of cataloging rules in the English speaking world are the Anglo-American Cataloging Rules, 2nd Edition, or AACR2 for short. In the German-speaking world there exists the Regeln für alphabetische Katalogisierung, abbreviated RAK. AACR2 has been translated into many languages, however, for use around the world. AACR2 provides rules for descriptive cataloging only and does not touch upon subject cataloging. The International Standard Bibliographic Description or ISBD is a set of rules produced by the International Federation of Library Associations (IFLA) to describe a wide range of library materials, within the context of a catalog. ... For the acronyms, see MAP and MAPS. A map is a symbolized depiction of a space which highlights relations between components (objects, regions, themes) of that space. ... The International Standard Book Number, or ISBN (sometimes pronounced is-ben), is a unique[1] identifier for books, intended to be used commercially. ... AACR2 stands for the Anglo-American Cataloging Rules, Second Edition. ...


Library items that are written in a foreign script are, in some cases, transliterated to the script of the catalog. Transliteration is the practice of transcribing a word or text written in one writing system into another writing system. ...


Sorting

In a title catalog, one can distinguish two sort orders:

  • In the grammatic sort order (used mainly in older catalogs), the most important word of the title is the first sort term. The importance of a word is measured by grammatic rules; for example, the first noun may be defined to be the most important word.
  • In the mechanic sort order, the first word of the title is the first sort term. Most new catalogs use this scheme, but still include a trace of the grammatic sort order: they neglect an article (The, A, etc.) at the beginning of the title.

The grammatic sort order has the advantage that often, the most important word of the title is also a good keyword (question 3), and it is the word most users remember first when their memory is incomplete. However, it has the disadvantage that many elaborate grammatic rules are needed, so that only expert users may be able to search the catalog without help from a librarian.


In some catalogs, person's names are standardized, i. e., the name of the person is always (catalogued and) sorted in a standard form, even if it appears differently in the library material. This standardization is achieved by a process called authority control. An advantage of the authority control is that it is easier to answer question 2 (which works of some author does the library have?). On the other hand, it may be more difficult to answer question 1 (does the library have some specific material?) if the material spells the author in a peculiar variant. For the cataloguer, it may incur (too) much work to check whether Smith, J. is Smith, John or Smith, Jack.
For some works, even the title can be standardized. The technical term for this is uniform title. For example, translations and reeditions are sometimes sorted under their original title. In many catalogs, parts of the Bible are sorted under the standard name of the book(s) they contain. The plays of William Shakespeare are another frequently cited example of the role played by a uniform title in the library catalog. Authority control is a term used in library and information science to describe the practice of ensuring that any term used as a catalogue entry is correlated with all other forms of that term. ... This Gutenberg Bible is displayed by the United States Library. ...


Many complications about alphabetic sorting of entries arise. Some examples:

  • Some languages know sorting conventions that differ from the language of the catalog. For example, some Dutch catalogs sort IJ as Y. Should an English catalog follow this suit? And should a Dutch catalog sort non-Dutch words the same way?
  • Some titles contain numbers, for example 2001: A Space Odyssey. Should they be sorted as numbers, or spelled out as Two thousand and one?
  • de Balzac, Honoré or Balzac, Honoré de? Ortega y Gasset, José or Gasset, José Ortega y?

For a fuller discussion, see collation. Balzac redirects here. ... José Ortega y Gasset (May 9, 1883 - October 18, 1955) was a Spanish philosopher. ... Alphabetical redirects here. ...


In a subject catalog, one has to decide on which classification system to use. The cataloger will select appropriate subject headings for the bibliographic item and a unique classification number (sometimes known as a "call number") which is used not only for identification but also for the purposes of shelving, placing items with similar subjects near one another, which aids in browsing by library users, who are thus often able to take advantage of serendipity in their search process. Library classification forms part of the field of library and information science. ... Look up Serendipity in Wiktionary, the free dictionary. ...


Online catalogs

Online cataloging has greatly enhanced the usability of catalogs, thanks to the rise of MAchine Readable Cataloging = MARC standards in the 1960s. Rules governing the creation of catalog MARC records include not only formal cataloging rules like AACR2 but also special rules specific to MARC, available from the Library of Congress and also OCLC. MARC was originally used to automate the creation of physical catalog cards; Now the MARC computer files are accessed directly in the search process. OPACs have enhanced usability over traditional card formats because: To meet Wikipedias quality standards, this article or section may require cleanup. ... AACR2 stands for the Anglo-American Cataloging Rules, Second Edition. ... OCLC Online Computer Library Center was founded in 1967 and originally named the Ohio College Library Center (OCLC). ...

  1. The online catalog does not need to be sorted statically; the user can choose author, title, keyword, or systematic order dynamically.
  2. Most online catalogs offer a search facility for any word of the title; the goal of the grammatic word order (provide an entry on the word that most users would look for) is reached even better.
  3. Many online catalogs allow links between several variants of an author name. So, authors can be found both under the original and the standardised name (if entered properly by the cataloguer).

Searching with an OPAC

As noted above, the acronym OPAC means Online Public Access Catalog. The OPAC System used at the Vyners School LRC An online public access catalog or OPAC is a computerized online catalog of the materials held in a library, or library system. ...


Many libraries have their catalog accessible via Internet; some of them can be queried using a simple browser, other using a special version of browser (with Javascript and CSS features), some others using Z39.50 clients. An example of a web browser (Internet Explorer), displaying the English Wikipedia main page. ... JavaScript is a scripting language most often used for client-side web development. ... In web design, Cascading Style Sheets (CSS) is a stylesheet language used to describe the presentation of a document written in a markup language. ... Z39. ...


If you are looking for a book or another item, you can access to the OPAC of your nearest library and search for it there. If you cannot find a particular book in the catalog, it may be obtainable through interlibrary loan, also known to librarians as I.L.L. Ask the nearest Reference librarian for assistance. Interlibrary loan (abbreviated ILL and in some countries called interloan, document delivery, or document supply etc) is a service whereby a user of one library can borrow books, videos, DVDs, sound recordings, microfilms, or receive photocopies of articles in magazines that are owned by another library. ...


If you want to look if a book exists and you have few elements to identify it, you can use a meta-searcher: you can fill the query form once and spread you search over many library catalogues. A service such as MultiOpac does this task for you.


See also

Alphabetical redirects here. ... An auction catalog is a catalog that lists items to be sold at an auction. ... The International Standard Bibliographic Description or ISBD is a set of rules produced by the International Federation of Library Associations (IFLA) to describe a wide range of library materials, within the context of a catalog. ...

References

  • Svenonius, Elaine. The Intellectual Foundation of Information Organization. Cambridge, Mass: MIT Press, 2000.
  1. ^ Strout, R.F. (1956), "The development of the catalog and cataloging rules", Library Quarterly, Vol.26 No.4, pp.254–75.

External links

  • A general overview of the ISBD
  • History of the card catalog article at LISWiki, a Library and information science wiki
  • Very Innovative Webpacs — Online catalogs using particularly good design or functionality
  • Libraries Australia — Australian national bibliographic catalogue: 800+ libraries

  Results from FactBites:
 
DAR | Library - Online Catalog (700 words)
The DAR Library cataloging staff makes extensive subject tracings to identify the major families mentioned in every family history or genealogy processed into the collection.
The DAR Library does not utilize either the Dewey Decimal or the Library of Congress Classification schemes.
Users of the DAR Library Catalog may now search the contents field of individual records by using one of two options.
Yale University Library: Orbis (989 words)
Special Catalogs exist for pre-1977 materials which do not appear in Orbis and catalogs for library materials not accessible through Orbis.
The current catalog represents the final evolutionary state of a living document that has changed over time as the content of catalog records, their format, and their arrangement have evolved under many codes of cataloging rules.
Although the card catalog in Sterling Memorial Library is commonly thought of as the Yale Library's "union catalog", it does not contain, in fact, records for all materials in all formats.
  More results at FactBites »

 
 

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